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Field & Turf Usage Addendum |
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FIELD TURF STADIUM (HANLON FIELD)
USAGE ADDENDUM
School Facilities Usage Policy (Policy
#01A)
EXPLANATION OF FIELD TURF
WARRANTY
The following
is a list of field use included in the Field Turf
warranty as “any other uses for which Field Turf
gives its written authorization”.
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Physical education
classes (team and individual sporting events and
kinesthetic activities), interscholastic athletics,
semi-professional athletics, intramural sports and
community athletic programs including, but not limited
to the following:
Football,
cheerleading, soccer, field hockey, lacrosse, frisbee,
speedball, hockey, baseball, softball, jogging, mini-golf,
kickball, capture the ball, team handball and hurdling.
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Civic gatherings where
chairs, tables, staging, public address systems and
lights may be used including, but not limited to the
following:
Marching
band/flag bearer practices and competitions,
musical/dance/entertainment performances, Medway Pride Day
and other civic events/festivities/fairs, graduation and
other
gatherings and recognition activities; recreational field
days including various family games.
PRIORITIES FOR USE OF FIELD
TURF
1.
Medway Public
Schools
2.
Medway youth
organizations
3.
Medway adults
organizations
4.
All other
groups
Medway youth and Medway
adult organizations, refers to the “organization” and not
specific members of such organization.
CONDITIONS OF USE
1. All
adult groups must submit an official
typed roster for each team in its organization. The roster
must include team name, each individual’s name, and each
individual’s address.
2. Each
coach must have a copy of the organization’s approved
facilities use form with him/her at the field.
3. Fields
will be reserved for the organization’s practice or play.
Individual coaches must request additional field time
through his/her organization’s officials.
4. Unless
otherwise indicated on the approved facilities use form,
field space may not be shared with other organizations.
5. Field
use is permitted only for the times specified on the
approved facilities use form. Organizations should not come
earlier or leave later than the times specified.
6. Medway
Public Schools has first priority on the field. If an event
is running late, the game(s) will be finished before the
next group uses the field, regardless of the time stated on
the facilities use form.
7. Approved
tournaments supersede all other requests. No tournament may
be scheduled without submitting a facilities use form.
8. All
equipment used on the field should meet current state
standards.
9. All
litter must be picked up and removed by the organization at
the end of the field use.
10. No
alcohol or drugs are permitted on the field or consumed
within the limits of the field.
11. No
vehicle of any type is permitted on the field at any time.
12. All
organizations are responsible for providing their own
equipment.
13. The
school department is not responsible for any items lost or
stolen.
14. Parking
should be only in designated areas. Do not block exits or
emergency access.
15. Each
organization is responsible for making sure that all its
personnel, coaches, parents and participants are aware of
all rules regarding use of fields, as stated in this
addendum.
SAFETY INFORMATION
1. Coaches must walk
the fields and surrounding area prior to use. A potential
hazard must be reported to players and the opposing team(s).
Report hazards to the Director of Facilities and league
officials.
2. Fields
may not be used, for any reason, when closed by the Medway
School Department.
INCLEMENT WEATHER
1. The
field is automatically closed if standing water is evident.
2. Use
of the field when closed, or when standing water is evident,
jeopardizes the safety of all, most especially children.
3. If
an organization has an approved facilities use form but
attempts to use the field when closed or when standing water
is evident, it will be charged any maintenance costs
required to restore the field to its original condition
before usage.
PENALITIES
Any organization not abiding
to the conditions as set forth in this addendum will be
assessed a fine or will jeopardize its access to use the
field in the future.
FEE SCHEDULE
See
Fee Schedule – School Facilities
Usage Policy
Document Notation: AUDITADDUSAGE POLICIES#3
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